Changing a Group of Transactions

The system does allow you to change transactions one at a time. While this is the most common case. There maybe times when you will need to change a large group to transactions (i.e. They were entered with a wrong date or with the wrong Journal Code)

The option to Modify a Group of Transactions works the same on both the Client Write-Up and Computer Checkbook the way you get to the option is different.

Client Write-Up

Click on Transaction -> Modify a Group of Transactions

Computer Checkbook

Click on Utilities -> Transaction Utilities -> Modify a Group of Transactions

Modify a Group of Transactions Screen

1. Click on the List GL Transaction button.
2. Either View or Print the General Ledger Transactions
   
   Note: If you View the list you will need to write down the beginning and ending Transaction Number(s) you want to modify.
   
   
3. Click on Close to return to the Modify a Group of Transactions screen.
4. Enter the beginning and ending Transaction Number(s) you want to modify.
5. Now enter the modification you want to make.
   
   
   • To change the month the transaction was entered in, enable the Month checkbox and enter a new month.
   • To change the day the transaction was entered on, enable the Day checkbox and enter a new Day.
   • To change the year the transaction was entered in, enable the Year checkbox and enter a new year.
   • To change the Journal Code the transaction was entered with, enable the Journal Code checkbox and enter a new Journal Code.
   
   Note: The system will not change the Month if the day does not exist in the month you are trying to change to. For example you cannot change the month on "03/31" to "04" since there are only 30 days in April. You would also have to change the day from "31" to "30".
   
   
6. Click the OK button to accept your changes and at this point the system will modify the transactions.