Advanced Payables - Quick Invoice

• Setting up the Quick Invoice screen defaults.
  
  Advanced Options -> Payables -> AP Invoice Input Defaults
  
  
  • You can pick a default AP Account if you are using Accrual Accounting.
    
    
  • Invoice Date - You can select what date is first displayed in the Invoice Date Field.
    
    
  • Pay Status (Open or Selected) - You can set which option the system defaults to when Quick Invoice first starts.
    
    
  • Schedule Date - You can select what date is first displayed in the Schedule Date Field.
    
    
  • Due Date - You can select what date is first displayed in the Due Date Field.
    
    
  • Select Invoices by Store - If checked the system will ask you for a Store Number (Cost Center) when you take the option Select Invoices to Pay.
    
    Note: If the invoice has distributions to multiple Cost Centers then the invoice will appear under the Cost Center of the first distribution. (ie: 601.30, 601.20, 601.10 - Store 30).
  
  
• Entering Quick Invoice(s).
  
  Advanced Options -> Payables -> Quick Invoice Entry
  
  
  • AP Account - You would only enter an account number here if you are on an accrual bases. (Invoices not being paid in the month are treated as liabilities in the Financial Statements)
    
    
  • Open - Means the invoices being entered are Open Invoices (not marked to be paid).
    
    
  • Selected - Means the invoices being entered are marked to be paid.
    
    
  • To change a previously entered invoice click in either the Account Number Field or Amount Field.
    
    
  • If you want multiple invoices going to the same Vendor to print on (1) check instead on of separate checks. Then check the Allow Multiple Invoices to print Together (Checkbox).
  
  Note: The screen will sort the list in Vendor Number order then Invoice Number order.