Steps to Setup a New Computer Checkbook Company

1. Create a New Client
   
   File -> New / Red Book Icon
   
   
2. Enter Current Reporting Period
   
   Setup -> Date / Calendar Icon
   
   Note: The system will automatically set the Reporting Period to the current month.
   
   
3. Enter the Chart of Accounts
   
   Setup -> Account -> Chart of Accounts / Chart Icon
   
   
4. Enter Company Information
   
   Setup -> Company
   
   

   Screen	Properties
   Name and Address	Enter exactly as you want them to appear on reports
   Options/2	Customized code activation for Company
   Check-Writing Name and Address	Enter exactly as you want them to appears on laser checks. Also has and option that if enabled will show the bank balance while writing checks
   Receipts Default Accounts	This is where you can issue default accounts for the various Receipt options. Ie: deposit, interest, returned check fee, etc.

   
   
5. Setup any Cash Accounts
   
   Setup -> Account -> Cash Account
   
   Cash Accounts are the companies bank accounts.
   
   

   Screen	Properties
   Recon, Etc.	Enter the 2 journal codes to be associated only with this account. Also enable the Reconcile this Cash Account check box
   Ck-Writing Bank Data	This screen is only filled out if you are using the MICR feature.
   Check-Writing Logos	This screen is only filled out if you are using the MICR feature.
   Change Emp Net Acct	This screen allows you to change an employee's net account
   NACHA	This screen is only filled out if you are using the Direct Deposit feature.

   
   
6. General Payroll Setup
   
   Setup -> Payroll -> Payroll Setup
   
   

   Screen	Properties
   General Tab	Enter your Federal ID Number, minimum wage and select how you want the system to calculate FICA.
   Option and Tab Stops Tab	Contains Default Employee check box and allows you to select several fields to skip over during payroll entry.
   Unemployment Page One	Enter preparer's name and address

   
   
7. Setup State Information
   
   Setup -> Payroll -> State
   
   
   • Enter your state abbreviation
   • State gross wages account (the system will automatically setup the state gross wages Payroll Item Code.
   • State Tax Withholding Account (If any)
   • Select if Federal W/H reduces the State W/H. The system will reduce the net by the amount of Federal W/H before calculating State W/H.
   
   
8. Setup the Company Payroll Items
   
   Setup -> Payroll -> Payroll Items
   
   You need to setup at minimum the following payroll items
   
   
   • Federal Withholding
   • FICA + Medicare
   • Gross Wages
   • State Withholding
   
   

   Screen	Properties
   Main	Define the Payroll Item. (Group, Category, Item Type, Posting Account, Amount, To be included on Custom PR Summary and/or Custom PR Transaction List)
   Federal	Select what Federal Taxes this item is subject to.
   State	Enter the state abbreviation for any state that will exempt this payroll item from state tax and state unemployment.
   Local	Enter the locality abbreviation for any locality that will exempt this payroll item from local taxes.

   
   
9. Enter the Company Employees
   
   Setup -> Payroll -> Employee / People Icon
   
   

   Screen	Properties
   Basic Information	Enter the employees name and address, Lookup Code, SSN, type of employee (W2 or 1099). You can also select this employee to be the default employee.
   Items	Select the Payroll Item codes per tax jurisdiction (Federal & State)that will make up this employees paycheck. (Additions, deductions, notations, employer paid). You also have to select the net account this employee's checks will be written out of.
   Standard Check	This screen allows you to enter fixed amounts per payroll item.

   
   Note:You will need to setup both the Federal and State Tax Jurisdictions on the Items Screen.
   
   
10. Setup the Tax Tables to be used by the Company
    
    Utilities -> System Utilities -> Get Updated Tax Tables After Update
    
    If you wish to check the Tax Tables
    
    Setup -> System -> Tax Tables
    
    
11. Setup the individual company employees payroll checks
    
    Setup -> Payroll -> Check Writing Employee Setup
    
    

    Screen	Properties
    Tax Jurisdiction	Select which Federal Tax Table (Single or Married) the system should use with this employee. Enter the number of Federal Deductions and Credits claimed and any Extra Federal W/H the employee wants withheld. Select which state tax to use if appropriate. Enter the number to State Deductions and Credits and any Extra State W/H the employee wants withheld.
    Hours/Rate	If the employee is a hourly employee which is where you can enter their hourly rate. You would also have to check the Hourly check box. If you want to use the time card feature of the system when entering checks enable the Use Time Card check box. Enter the number of sick and vacation time accrued each month. If the employee will be using Direct Deposit enable the Direct Deposit check box.
    Miscellaeous	This is where you enter the employee's Direct Deposit information.

    
    
12. Setup the Vendors the Company deals with
    
    Setup -> Vendors