FICA

1. The system adds the gross amount of the check to YTD gross wages and then figues the total amount of FICA for the year and then subtracts the YTD FICA amount. The amount left over is the FICA amount for this payroll check.
   
   
   • If you have charged to much or not enough FICA in the past. The system will try and correct the FICA balance on this check.
     
     To check the figures go Reports -> Wage History -> Lookup
     
     To list the individual checks goto Repots -> File Listing -> Payroll Transactions. Enable the Report only for EMP ID checkbox an input the employee ID of the person you have the question on.
     
     
   • If you have not entered the full pay history into the system and the employee wages exceed the FICA limit, the system will still show FICA is to be withheld.
     
     You will need to enter a summary transaction for the system to stop deducting FICA.
     
   
   
2. We do not send out corrections to the FICA Limits at the start of the year. You will have to manually enter the correct limit before you start process transactions for the year.
   
   Setup -> System -> Calendar Years
   
   Note: If you have not already setup the current Calendar Year you will have to do this first, then change the FICA Limit.
   
   Note: See check problems for additional concerns.
   
   
3. The system is not figuring any FICA amount for an employee
   
   
   1. Go into Employee File Maintenance by clicking on the Icon
   2. Check what Payroll Item Codes they are using for the employee
   3. Go to Setup -> Payroll -> Payroll Items
   4. Check the Addition Code they are using and make sure that FICA in check on the Federal Screen
   5. Check the FICA Code they are using and make sure the Category is set to either:
      
      FICA - FICA Withholding (Employee Share)
      FICAMD - FICA/Medicare Withholding (Employee Share)