consolinv

Consolidating Advance Payable Invoices

Overview

This option allows you to consolidate multiple invoices for a vendor into (1) check. So instead of sending 50 checks to a vendor you can simple send (1).

The Consolidate Invoices option will construct a CS Journal containing the distributions of the consolidated invoices with the offset going to the wash account you specified.

When the check is written the system will generate a two sided journal entry. Creating your Cash Account and debiting the wash account.

First you need to select the invoices you want to consolidate.

Advanced Options -> Payables -> Select Invoices to Pay

Note: You should just select the invoices you want to consolidate.
If you wish to verify your selects, then run the Open Payables Report choosing Seleted items only.

Advanced Options -> Payables -> Open Payables Report
Next run Consolidate Invoices.

Advanced Options -> Payables -> Consolidate Invoices
1. Enter an Invoice Date
2. Enter an Adjustment Account (usually a wash account)
3. Enter the number of copies you want of the Invoice Consolidation Report
4. Click the OK Button to consolidate the invoices.
The resulting Invoice Consolidation Report should be sent to the vendor along with the check.