Advanced Payroll

Overview

This option allows you to enter multiple Timecards at one time and then print the checks.

• Enter Payroll Dates - This is where you enter what week(2) you are writing payroll for, these dates are used by the other options on the Advanced Payroll Menu.
  
  Calendar year record for 1980 is not available - You will get this message if you have not run the Enter Payroll Dates option. This option defines the pay period you are entering.
  
  Advanced Options -> Advanced Payroll -> Enter Payroll Dates
  
  
• Time Card Entry - This is where you enter the Time Cards for employees being paid this period.
  
  If you want the system to automatically sequence to the next Time Card employee follow the steps below. Otherwise you will have to select the employee's manually.
  
  
  • Setup -> Payroll -> Payroll Setup
  • Click on then Misc (Tab).
  • Enable the Automatic sequence to the next employee during Time Card Entry checkbox.
  • Select the sequence order you want the system to use. (ie: Name, ID or Posting Account).
    
    Note: The sequence will not include terminated or salaried employee's.
  
  
• Time Card Report - This option prints a report listing the Timecards for the period selected.
  
  
  1. Standard - Lists each individual Timecard by employee. Showing the individual payroll items making up the check, along with Hours, Rate and Amount.
     
     
  2. Totals Only - Shows just a total for each type (ie: regular, holiday, sick, etc) of pay, along with the Total Hours and Total Amount.
  
  
• Transmittal Sheet - This option prints a report listing each employee and a blank field for the various types of hours. (ie: Regular, 1.5, Holiday, Sick, etc). You can fill in the fields with the various hours worked and then use this report to enter the Timecards.
  
  Advanced Options -> Advanced Payroll -> Transmittal Sheet
  
  
  • Standard - This report uses the (5) standard headings that also appear on the Timecard Entry Screen.
    
    
    1. Regular
    2. 1.5
    3. Holiday
    4. Vacation
    5. Sick
    
    Plus the (2) you can define per employee.
    
    Setup -> Payroll -> Check Writing Employee Setup -> Hours/Rates (Tab) -> Extra Hour Type Descriptions and Rates (section)
    
    If you wish to use either of these just enter a description and rate.
    
    
  • Custom - This report uses the heading you define under.
    
    Setup -> Payroll -> Payroll Setup -> Misc (Tab)
    
    Enter a heading you wish for each of the (8) columns.
    
    Note: If you don't enter a heading nothing will print for that columns heading.